Privacy Policy

Last updated: 12th February 2026 

1. Introduction

Propalt Ltd ("Propalt", "we", "us", "our") is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains what data we collect, how we use it, the lawful basis for processing, and the rights you have under the UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018.
By using our website or services, you agree to the practices described in this Privacy Policy.

2. Who We Are

Propalt provides data-driven property insights, marketing tools, and business information services to UK organisations.

3. Data We Collect

We collect two broad categories of data:
A. Information You Provide to Us
This may include:
  • Identity Data (name, username or similar identifier)
  • Contact Data (email address, phone number, billing and invoicing information)
  • Profile Data (login credentials, preferences, survey responses, support requests)
  • Marketing and Communication Preferences
B. Publicly Available Business Information
We collect and present publicly available business-related information that helps users research company ownership and identify correct business contacts. This includes:
  • Company names
  • Company numbers
  • Director names
  • Directorship history
  • Registered company addresses
  • Business phone numbers
  • Business email addresses
  • Business websites
  • Public LinkedIn profiles
  • Group structures and linked entities
We only collect information that supports legitimate B2B communication and corporate transparency.
C. Technical & Usage Data
Collected automatically when you use our website or platform, including:
  • IP address
  • Browser and device information
  • Login data
  • Usage patterns and interaction data
  • Referring links and analytics (fully anonymised)
We do not sell personal data.

4. Data We Do Not Collect

To protect individual privacy, we do not process:
  • Full dates of birth
  • Residential home addresses (other than those legally listed by Companies House)
  • Personal mobile numbers
  • Personal email addresses
  • Sensitive personal data (e.g., health, financial hardship, political beliefs, religion, trade union membership)
This information is intentionally excluded to minimise risk and maintain compliance.

5. Where We Source Data From

We only use public, legitimate, openly accessible sources, including:
  • UK Companies House
  • Public company websites
  • Public LinkedIn profiles
  • Public business directories
  • Recognised public data sources that publish corporate information
We do not use private databases, restricted sources, leaked data, or information obtained unlawfully.

6. Our Lawful Basis for Processing

We process data under the lawful basis of Legitimate Interest.
Our legitimate interest is to:
  • Help users understand business ownership structures
  • Improve prospecting accuracy
  • Provide B2B contact information that individuals reasonably expect to be available
  • Support due diligence, compliance, and transparency
A full Legitimate Interest Assessment (LIA) has been completed to justify this processing.
Where we rely on consent (e.g., newsletters), you may withdraw it at any time.

7. How We Use Your Data

We use data to:
  • Provide access to our platform and services
  • Display company ownership structures
  • Map directors to their companies
  • Provide business contact information
  • Help users identify key decision-makers
  • Support legitimate B2B outreach
  • Personalise your experience
  • Deliver customer support
  • Administer promotions, surveys, and product updates
  • Comply with legal obligations
We do not use data for automated decision-making that has legal or significant effects on individuals.

8. Cookies

We use cookies to:
  • Enable website functionality
  • Maintain secure login sessions
  • Improve site performance
  • Understand how users found our website (marketing attribution)
We do not track activity outside our website. Our cookie use complies with UK Cookie Law.

9. Data Storage & Security

We take appropriate technical and organisational measures to protect all data we process, including:
  • Secure cloud infrastructure
  • Access controls
  • Activity logging
  • Encrypted data handling
  • Regular accuracy and integrity checks
Your data may be stored or processed outside the UK, but only where appropriate safeguards (e.g., ICO-approved contractual clauses) are in place.
Despite our measures, no internet transmission is completely secure; users should take care when sending information online.

10. Sharing Your Information

We may share data with:
  • Trusted service providers (CRM, email delivery, analytics, accounting software)
  • Members of our corporate group
  • Professional advisers (lawyers, auditors)
  • Potential buyers in the event of a business sale
  • Authorities where required to comply with legal obligations or prevent fraud
All third parties are bound by confidentiality and data protection obligations. We do not sell personal data to third parties.

11. Your Rights

Under UK GDPR, you have the right to:
  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion ("opt-out")
  • Object to our processing
  • Request restriction of processing
  • Request data portability
  • Lodge a complaint with the ICO
If your information appears on our platform: Email support@propalt.co.uk with the subject line "Data Request". Please include your name and the company you are associated with.
We respond within the legally required timeframe.

12. Links to Other Websites

Our Privacy Policy applies only to Propalt's website and platform. We are not responsible for the privacy practices of other websites and recommend reviewing their policies before submitting data.

13. Automated Decision-Making & Profiling

We do not use automated decision-making that affects individuals' rights. Any profiling is limited to mapping publicly available business connections and is used solely for information presentation.
You may challenge any automated inferences made about your business data.

14. Changes to This Policy

We may update this Privacy Policy from time to time. When changes are made, we will:
  • Update the "Last updated" date
  • Notify users where appropriate

15. Contact Us

If you have questions regarding this Privacy Policy or wish to exercise your data rights: